HRN Board Meeting (virtual)
April 23, 2024
8:00 PM
Attendance: Bonnie Courtemanche, Sharon Dennehy, Kari Hamilton, Pam Chatis, Rachel Minnie, Suzanne Trayhan, Rich Whelan
Meeting Minutes
February Board Meeting Minutes were approved
Health Insurance
Need to provide health insurance to Lauren by May
We could offer a stipend to be used towards health insurance or offer a plan
We should target to arrive at a decision immediately following Suzanne’s return on May 16th if not before, but need to do some research and circulate via email
Action: Rich to reach out to a contact at a comparable organization to determine how they handled this
Action: Rachel to forward along the research she had done on this last fall
Action: Sharon to reach out to the law firm reviewing the employee handbook to see if they have recommendations
Action: Kari to reach out to our accountant to see if they have recommendations
Review Construction Bid
We solicited bids from 5 companies. Three bids were submitted
BBG Contracting (biotech)-1.2M
A&M Construction-858,500
Cole Contracting-829,900
We have 857k in the bank and are bringing ~10k excess in each month, combined with a capital fundraising campaign that is ready to launch targeting $200k
HVAC must all be redone which is the largest expenses, followed by electrical and plumbing
Two finalists are A&M and Cole. Bonnie has good experience with Cole and their subcontractors. Project manager had a poor experience with one of A&Ms subcontractors.
Next step:
Meeting with Cole to let them know they have the winning bid and ask them to adjust to the schedule we want:
Permit and Procurement: May-August
Construction: August-October
New Board (2024-2025)
Three applicants were received
We must have a minimum of 3, Suzanne wants 5-7 board members
Two (Nikki and Judy) will be interviewed by Suzanne, Rich and Sharon
Quarterly Report (details in quarterly report. Additional meeting discussion highlights here)
Fundraisers
Redemption Rock Bunny Yoga is not bringing in as much as previously; facility is small
Spa Days
New protocols coming out to prevent injuries
Vendors will be at upcoming Spa day, which we haven’t done since before the pandemic
Adding a Sunday based on supporter feedback
Bunsitting
Vaccination question added to Bunsitting form. Encouraging vaccination but not required
Next Board Meeting (interim) May 21 @ 8pm
Board meeting adjourned at 9:44pm.